ASSOCIATE DIRECTOR FOR OPERATIONS AND ADMINISTRATION ABUJA, NIGERIA

The Henry M. Jackson Foundation (HJF) is seeking an Operations and Administration Associate Director to support the U.S. Military HIV Research Program (MHRP), located in Abuja, Nigeria. HJF provides scientific, technical and programmatic support services to MHRP. MHRP is dedicated to HIV vaccine development, prevention, disease surveillance and care and treatment for HIV. HIV-1 continues to pose a significant and persistent threat to the military and allied forces both in terms of readiness and force protection. The brisk pace of deployments to locations throughout the world requires the MHRP to develop products and capabilities with an international scope. This program builds on the strength of the U.S. military medical research community, and addresses specific HIV research requirements to meet its mission: prevention of HIV-1 disease in the active force and, by extension, the global community at risk of infection. Under the direction of the Country Director and in coordination with other senior staff, the Associate Director for Operations and Administration will ensure administrative and operational support for the execution of all Department of Defense HIV Program Country office - Nigeria (DODHPN) activities in Abuja, Nigeria and as part of the U.S. Military HIV Research Program (MHRP) in Rockville, Maryland. The Associate Director is responsible for providing operational oversight and management to maximize effective use of program resources. As part of this support, the Associate Director will serve as part of a senior staff liaison between DODHPN Nigeria and the U.S. Embassy as well as Nigerian organizations and governmental entities. The incumbent will provide guidance and oversight on budgeting and strategy within operations and administration. The Associate Director will be the principal administrative and operational officer ensuring program goals, objectives and mission are achieved. Responsibilities: 1. Functions as a critical DODHPN team member for the execution of the President's Emergency Plan for AIDS Relief, P6, P8 and other DOD/WRAIR programs implemented in Nigeria. 2. Develops and implements administrative policies and standard operating procedures, including coordination, approval and processing of purchase orders, supply sources, work orders and maintenance and renovation requests. 3. Maintains internal processes, controls and reporting requirements as necessary according to the Walter Reed Army Institute for Research (WRAIR), Division of Retrovirology, U.S. Embassy, and HJF. 4. Holds authority for purchasing and payment to meet the guidelines set forth by OMB circulars/USG, HJF, HJFMRI and supervises/ trains HJFMRI employees with purchasing approval. 5. Works with financial team to develop, update, and monitor DODHPN budget and multiple funding lines and review monthly financial reports. 6. Communicates and coordinates financial activities between WRAIR and Embassy and within Embassy. 7. Ensures that DODHPN remains compliant with USG financial regulations. 8. Manages active and prospective contracts, assisting the Country Director and Associate Directors in the development, acquisition and monitoring of contracts in support of program execution. 9. Oversees internal human resource functions of multiple staffing mechanisms to include hiring, pay scales, benefits and insurance, timesheets, intern hiring and placement, and staff performance reviews as well as review staff issues and enforcement of policies and procedures. 10. Directs and coordinates all USG personnel actions, to include hiring, termination, counseling, awards and transfers. 11. Provides advice on staff utilization, workflow, and operational procedures to increase efficiency, productivity, and make overall improvements for the Program. Analyzes costs and pricing data submitted by the contract centers to verify and substantiate direct and indirect costs. 12. Facilitates information flow and coordinates the decision-making process across the program; DODHPN senior level management/ Associate Directors; HQ Program Management; HQ HJF, Inc.; and Country Director. 13. Supports senior level management/ Associate Directors in developing short-term and long-term strategies, meeting objectives under the MHRP Strategic Plan and those attached to acquired funding. 14. Coordinates project development and execution with other DODHPN Associate Directors, working with leadership in monitoring budget development and expenditure associate with projects/ work plans. 15. Liaises with the Nigerian Ministry of Defense (NMOD), other Government of Nigeria Agencies, NGOs and PVO's, the US Defense Attaché, Office of Security Cooperation and the US Embassy regarding DoD/USMHRP activities in Nigeria as directed or assigned. 16. Coordinates with WRAIR, MHRP, sister services, U.S. Embassy, CDC, USAID, Nigerian partners, and other partners as directed to support execution of PEPFAR, investigative, administrative programs and individual projects to accomplish MHRP goals and objectives in Nigeria. 17. As part of the Associate Director's management team, works with expansion or development of relationships with locally represented donor organizations, government ministries and other stakeholders as directed. 18. Strengthens DoD interests in HIV/AIDS activities in Nigeria and leverage of relevant areas of DoD expertise to assist other USG and DoD efforts. 19. Communicates and coordinates with WRAIR HQ and Div Retro Administrative and operational contacts in support of DODHPN objectives and others activities as directed. 20. Serve as the Acting Country Director in his/her absence. 21. Completes other projects as needed. REQUIREMENTS: Knowledge in establishing and realizing organizational objectives/ strategies; experience in identifying and implementing technology and process for office automation; ability to work independently; ability to use sound judgment in solving problems; ability to coordinate complex systems and programs at the same time; a strong ability to manage teams, financial and organizational processes; excellent attention to detail and strong verbal and written communication skills; the ability to work cooperatively with peers; and a commitment to thinking innovatively and shaping a growing organization; background in clinical services and/or clinical research preferred. Minimum Education/ Training Requirements: Master's degree in business administration with experience in the public health, health management, scientific, research sectors desired. At least 5 years military and U.S. governmental experience required. Minimum Experience: 7-10 years' experience business administration. Understanding of OMB and USG contract regulations preferred. Supervisory Responsibilities: Supervises operational and administrative staff. Work Environment: The incumbent will be based out of Abuja, Nigeria, but will initially be based and trained out of Rockville, Maryland office. Office and field setting; travel 10%. TO APPLY: Please apply on-line at www.hjf.org/careers Click "Advanced Search" and enter job number 206343 in the Job Opening ID box. The Henry M. Jackson Foundation for the Advancement of Military Medicine, Inc. (HJF) is a congressionally authorized, not-for-profit corporation that provides unparalleled scientific and management services to military medical research and education programs worldwide. Our mission is to advance military medical research. AA/EEO. For a comprehensive list of our benefits, please visit: http://www.hjf.org/careers/benefits.html.