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Logistician / Base Manager - Sukkur, Pakistan

Closing Date: Friday, 17 June 2011 
Solidarités International is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 30 years the association has focused on meeting three vital needs - water, food and shelter - by carrying out emergency programmes followed by longer-term reconstruction projects. Whilst fully respecting the assisted populations' customs and culture, Solidarités International's programmes are implemented through the joint expertise of around 180 expatriates and 1500 local managerial staff and employees. Solidarités International is currently present in Africa (Central African Republic, Southern Sudan, Kenya, Somalia, Liberia, Chad, Democratic Republic of the Congo, Republic of Côte d'Ivoire, Zimbabwe), in Asia (Afghanistan, Thailand, Bangladesh, Myanmar) and in Haiti.
CONTEXT OF INTERVENTION
Scarred by conflict and buffeted by earthquakes and floods, Pakistan is a major recipient of aid. In 2010, unprecedented flooding affected 20 million people in Pakistan, a fifth of the population. On inspecting the damage, U.N. Secretary-General Ban-Ki Moon said the flooding was one of the worst humanitarian emergencies he had witnessed.
Having previously responded to the earthquake in 2005/6 and the IDP crisis of 2009, Solidarités International sent an assessment team to Pakistan in August 2010. In September the current mission opened. The mission has grown quickly and secured partners to respond to the WASH needs of approximately 300,000 flood-affected people in Sindh Province, Pakistan.
WASH projects focusing on the provision of safe drinking water, sanitation facilities including waste management and latrine rehabilitation/construction, hygiene kit distributions and hygiene promotion. The mission is emergency relief- and recovery-focused, also implementing DRR and LRR-conscious projects. The areas of intervention for the mission at this time are in southern and northern Sindh Province, in the south of Pakistan.
The programmes have mainly been supported by ECHO as the mission's largest partner, and further programming with ECHO is underway.
As of the end of May 2011 Solidarités International is set to launch another WASH project in Sindh, having completed the current programme. The project will be based in Northern Sindh and be oriented around the provision of much needed water networks, sanitation systems, hygiene promotion and community disaster risk reduction.
Solidarités International will be working closely with local authorities and has already established a good working relationship with the provincial government.
OUTLINE OF POST
The Logistician / Base Manager will implement and supervise all logistics operations at his/her assigned base.
He/she will organize logistic support for programmes, in keeping with Solidarités International's procedures.
He/she will assist the Field Coordinator in the implementation of safety rules.
He/she ensures the representation of Solidarités International by order of the Head of Mission on a base or in a geographic zone.
He/she is in charge of life on the base and ensures good communication between the different services.
He/she is the security referent on the base, and he/she ensures compliance with all of Solidarités International's rules and procedures.
In general, the Base Manager combines their responsibilities as Base Manager with those of the Administrator, Logistician or the Logistician - Administrator.
In the case of combined job functions, refer to the corresponding job description.
RESPONSIBILITIES
Coordination and monitoring : - Leadership and team cohesion development - Monitor coordination and communications between the various departments
Security management on the base : - Be responsible for the security of the team and base material - Monitor and analyze the security situation ; brief all new arrivals on the base - Ensure that all security-related documents and procedures are updated regularly - Ensure compliance with all security rules and procedures on the base - Ensure the immediate management of any security incidents that may occur
Reporting / communication / representation : - Ensure that key information circulates correctly, both on the base and between the base and coordination offices - Manage and consolidate internal and external communication on the base - Be the official representative of Solidarités International for aid workers, local and political administrative authorities, civil society and the media - Be an active participant in humanitarian forums and coordination meetings
Supply Management : - Carry out a purchasing environment analysis at the local level - Supervise the update of price lists and supplier files - Manage Solidarités International's purchasing procedures and those of donors funding the programmes - Draw up and update a purchasing timeline - Receive, approve and process requests for quotes and internal order forms - Ensure that budgetary lines related to logistics are monitored and observed - Supervise the preparation of purchasing documents and draft the contracts - Participate in the drafting of call for tenders - Supervise procurements, ensuring that approval rules and procedures are observed - Select suppliers and negotiate prices, deadlines and delivery methods
Vehicle Fleet Management : - Negotiate vehicle rental contracts and establish vehicle movement schedules - Supervise the planning and execution of maintenance and repair work - Ensure that a complete tool kit and a complete emergency kit are available on board all vehicles - Ensure that all drivers have received general training - Check that vehicle log books and legal documents are in order - Ensure that fuel consumption and vehicle mileage are monitored and recorded
Equipment/Telecommunications Management : - Optimize distribution of materials according to operational needs - Organize the installation, safe-guarding and monitoring of materials - Install communication means and ensure that they are regularly maintained ; train teams in their use
Management and Monitoring of IT Equipment : - Update antivirus software - Implement backup and data-protection procedures - Ensure the maintenance and correct use of IT equipment - Provide technical assistance to teams and organize training sessions
Human Resources Management : - Analyse and quantify logistics personnel needs - Recruit, train and supervise the logistics team - Conduct performance reviews for members of the logistics team
Reporting/Capitalization : - Ensure the compilation of price and supplier lists - Ensure that internal order forms are monitored and that the status of each order is given to the person waiting - Consolidate monthly logistics packs ; provide the Logistics Coordinator with all information needed to draft intermediary and final reports
CANDIDATE PROFILE
Candidates need to be enthusiastic, wanting field experience, motivated, have experience with an NGO, have a good sense of humour, be organized and committed, and willing to be part of a close team, living and working together.
Fluent English is required and a good working knowledge of French is a bonus.
Candidates will preferably have two or more years of experience in a related field.
Candidates will have an undergraduate degree in a related field, and a post-graduate degree is a bonus.
CONDITIONS
Salaried post: from 1400 euros gross per month, according to experience, plus 10% annual leave allowance paid monthly, and a monthly Per Diem of 500 USD.
Solidarités International will cover accommodation and travel expenses from the expatriate's home country to the site of the assignment.

• Social and medical cover: Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.
  
• Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of one break every three months. For a one-year assignment, the expatriate will have a break during the 3rd and the 9th month (with 500 euros allocated by Solidarités). He or she will also be entitled to go back to his or her home country for a 15-day period after six months spent on the mission (Solidarités will cover travel costs).
  

DURATION : 12 months, beginning as soon as possible.
HOW TO APPLY
Please send us a CV and cover letter, either through our website or via the following link: https://emea2.recruitmentplatform.com/syndicated/private/syd_apply.cfm?I....

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Project Assistant - Sukkur

Industry:    N.G.O./Social Services
Category:    Early Recovery
Total Position:    1
Job Type:    Service Contract (SC) ( firstshift )
Department:    UNDP
Job Location:    Sukkur
Gender:        Doesn't Matter
Minimum Education:    Matriculation
Degree Title:    Primary requirement for the position is Secondary School Certificate, Bachelors degree in Commerce/Business Administration is highly desirable but is not a requirement.
Career Level:    SB- 3
Minimum Experience:    5 Years(Minimum 5 years of experience preferably with a UN or multi-national organization; Excellent financial/accounting skills, including the ability to work accurately, independently & meet deadlines; Excellent spoken & written English & Computer skills.- Extensive field experience in development project - Experience / knowledge of monitoring - Preferably work experience in livelihood and / or community based infrastructure. experience in promoting livelihood activities.)
Work Permit:    Pakistan
Apply By:    Jun 8, 2011
Posted On:    May 25, 2011


Job Description

The Project Assistant will directly report to respective Coordinators. S/he will perform following tasks:

    Obtains, extract, and compile information on ER from files, publications, internet search and other sources, on own initiative or as directed by the supervisor;
    Develop productive working relationships with Government, Non-Governmental institutions and other project partners;
    Assist in the communicating and socializing the overall programme strategy, objectives and activities;
    Collaborate with partners on identifying priority activities for support by the programme in such areas as capacity building support and priorities for grants for community-based social-economic development initiatives.
    Undertake monitoring, evaluation and reporting on activities supported by the programme, including activities undertaken by implementing partners, and undertake troubleshooting and suggest corrective action where necessary;
    Based on results of planning and monitoring, make suggestions to their respective managerand undertake arrangements for provision of technical assistance to implementing partners;
    Conduct regular meetings with partners to discuss and document lessons learned.
    Assist the supervisor in project coordination and monitoring by keeping track of the project workplan and reports;
    Provide advanced word processing support by creating complex spreadsheets, maintaining databases and creating high quality reports, presentations, and other documents;
    Understand and assist in managing project outputs, activities, project controls and draft correspondence as and when required;
    Assist in compiling and developing project workplans;
    Assist in coordinating all technical issues with the project partners and stakeholders;
    Assist in coordinating meetings, including preparation of agenda, invitations, and drafting minutes of the meetings;
    Assist in organization of project workshop and seminars, including preparation of proceedings and short reports; and
    Any other task assigned by the supervisor.

Required Skills

Corporate Competencies

- Demonstrates commitment to UNDPs mission, vision and values.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies

- Knowledge Management and Learning
- Shares knowledge and experience
- Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness
- Ability to perform a variety of standard tasks related to Results Management, including screening and collecting of programme/ projects documentation, projects data entering, preparation of revisions, filing, provision of information
- Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems
- Good knowledge of Results Management Guide and Toolkit

Leadership and Self-Management
- Focuses on result for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude
- Remains calm, in control and good humored even under pressure

Apply Online

www.un.org.pk

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