GENERAL SERVICES OFFICE ASSISTANT BETHESDA, MD

University Research Co., LLC (URC) is seeking a General Services Office Assistant in Bethesda. Salary: Competitive; commensurate with experience; Hours: Full-time (Non- exempt Eligible for O/T). Headquartered in Bethesda, Maryland, University Research Co, LLC (URC), along with its non-profit affiliate Center for Human Services (CHS) is a leader in public health consulting. Established in 1965, our work spans over 30 countries around the globe. URC's mission is to improve the quality of and access to health, education, and social services here in the United States and in developing countries around the world. URC has expertise in helping create environments where communities, health providers, educators, managers, and stakeholders can make lasting and positive changes in people's lives. We invite you to explore career opportunities with URC-CHS at http://www.urc-chs.com. Primary Responsibilities: Reporting to the Director for Global General Services, the Office Assistant will support the HQ administration services for approximately 180 staff in US based offices. The Office Assistant's responsibilities will include, but not be limited to the following: Responsible for ensuring adequate supply levels in supply and storage areas, as well as ensuring these areas are neat and organized. Manage purchase requisitions and order requests from various departments ensuring proper authorizations are secured, charge codes are provided and best product for best price is obtained. Coordinate with Accounts Payable to ensure that budget requirements are met when processing department requisitions. Will work with the General Services Director in developing an electronic supplies request form for the company. Utilize historical purchasing data to assist with budget creation. Monitor and manage purchases against budget. Monitor and analyze trends in company spending and compile data for management reports; maintain records and prepare inventory tracking reports in order to make recommendations for future purchases and to identify areas for possible savings. Keep current copies of company contracts, leases and agreements on file. Implement and enforce vendor obligations for office services and service level agreements to the organization. Contact building management for housekeeping issues, i.e., broken lights, heating/ cooling, electricity etc. and follow through to ensure a delivery of timely and quality building services. Participate in meetings with building management to resolve recurring tenant problems and issues. In cooperation with General Services Director, form building security policies to include personal property, evacuation drills and procedures, signages and annual staff trainings: fire station and police station community service presentations. As a back up to the Office Services Technician, sign for and distribute delivered packages. Coordinate and maintain records for location of staff office space, phones, parking and office keys. Administer Datawatch security system, maintain inventories and secure access to temporary keys. Research prices and purchase office furniture, supplies, carpet cleaning and painting vendors; manage all other back office equipment and supplies as needed. Coordinate and assist with office make-readies-when an office is vacated, ensure that the office is furnished to URC standards and the furniture is in good condition, ensure that the filing cabinets and under desk draws or cabinets have keys determine if the walls require cleaning or painting, so the room is ready for the new occupant. Assist with special events and provide information for policies and procedures. Operate a variety of standard office machines and occasionally provide operational guidance if the Office service Technician is busy with other tasks. Keep current copies of company contracts, leases and agreements on file. The incumbent will be required to train in Travel and Mail room operations and be ready to help out in General Service operations as and when needed. Minimum Requirements & QUALIFICATIONS: Ability to work long-term in the United States without visa sponsorship. Two years of office experience or related experience required. Four-year undergraduate degree in Business or related major or equivalent work experience. Strong proficiency in MS Office, particularly Excel and Outlook. Experience with Quickbooks and Deltek/GCS preferred. Ability to manage high volume workload in fast-paced, deadline driven environment. Strong communication skills. Fluency in at least one other language in addition to English preferred. TO APPLY: For immediate consideration, please apply by clicking on this link: https://home.eease.com/recruit2/?id=595491&t=1. Please cut and paste your cover letter in the "Notes" section and upload your CV where indicated Or, combine your cover letter and CV into one document and upload as instructed. Due to the large number of inquiries we receive, only candidates clearly meeting the requirements for this position will be contacted. However, since we are active around the world in the field of public health, we may wish to retain your CV in our consultant database against other/ future opportunities, unless you direct us otherwise. Thank you.